Search for Office and Events Coordinator


September 9th, 2014

The Quello Center at MSU is seeking a highly motivated and outgoing individual to serve as an Office and Events Coordinator. In this role the successful applicant will work closely with the Director to coordinate all academic and outreach activities and events, such as seminars and lectures for the Quello Center. This includes day-to-day visits and reception, events at the Quello Center, and events and activities in other locations in the US and abroad. This person will receive visitors to the Center, assist the Director with his calendar and meetings, manage the offices on a day-to-day basis, support public outreach through print and online media, and work with the Director to support the planning, administration and conduct of all Center events, seminars and lectures. Working with members of the Center, such as visiting faculty and students, and administrative staff within the Department of Media and Information and College of Communication Arts and Sciences is essential. Other contributions to the overall functioning and outreach of the Center are expected.

Basic Functions:

Serve as general office support for the Quello Center;
Manage the Center’s offices on a day-to-day basis, under the supervision of the Department’s Fiscal Officer;
Support the Director in planning, organizing, promoting and holding all Center events, from meetings, seminars, and lectures to large conferences;
Support the Director and Outreach Officer in online and other outreach, such as posting events and news on the Quello Center blog ( and Twitter account, and organizing video recordings of selected events and interviews;
Work with the Director in organizing his calendar and meetings with faculty, students and visitors

Characteristic Duties and Responsibilities:

Receive visitors and staff on a day-to-day basis;
Maintain electronic and paper files for the Center;
-Maintain the Director’s calendar and support the efficient allocation of his time;
Answer or follow up on phone calls and routine correspondence with the Center;
Keep the offices organized, professional and attractive for visitors and staff;
Work with the Director to schedule all necessary events and the facilities and resources required for the events;
Interface with external individuals and groups on logistics of events and outreach, such as coordinating the video recording of an event;
Tweet and ensure blogs are posted to promote and summarize events and activities;
Assist Communication and Development staffs on promotional efforts;
Support the drafting of press releases, blogs, tweets, and associated informational material;
Support other activities and responsibilities that the Director might from time to time reasonably expect.
Necessary Skills and Qualifications:

Availability to work normal working hours, 8-5pm at the Quello Center offices;
Ability to collaborate and work effectively with a team;
Excellent interpersonal skills, face-to-face, on the phone and online;
Attention to detail;
Ability to write and draft written material, such as press releases, office memos, online posts, and correspondence in an accurate and engaging manner;
Ability to recognize needs and willingness to take on responsibilities necessary to ensure the effective operation of the Center;
Experience and ability to work with computing and related Internet applications, including Microsoft Office applications, Twitter, WordPress, and new applications that can be of value to managing the Center and performing its outreach activities;
Conscientious in following basic health and safety and other rules and regulations of the University, College, and Departments.

Education and Experience:

Bachelor’s degree preferred;
One year of related and progressively more responsible or expansive work experience in word processing, spreadsheet, databased, calendaring and/or presentation software; or an equivalent combination of education and experience;
Evidence of ability to communicate effectively, such as in writing samples, letters of reference, and during the interview.
Evidence of effective personnel interaction when working with people with diverse backgrounds and skill sets;
Evidence of ability to work online in a Center devoted to work with leading edge developments around communication and information technologies such as the Internet and mobile.

How to Apply:

Submit the following materials to Teresia Hagelberger (email: sielofft at by September 26, 2014:

Cover letter and detailed resume.
Names and contact information, including email addresses, for at least three references.


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